By John Rampton
Have you found a cool looking template online or are you customizing your Google Calendar? Here’s how you can create a calendar template that works for your specific organizational, time management, and productivity needs.
Choose the right template for the right situation.
First things first. Take a moment to think about what and how you’re going to use the calendar template. Here’s some ideas to get you started courtesy of Jim Wittwer on Vertex42:
- You just need a calendar for a reference to quickly check dates and your agenda.
- To keep track of your group or organization’s daily, weekly, or monthly events, such as a content calendar.
- Help you keep track of birthdays, holidays, and important events like meetings.
- Display and share work or shift schedules with your team or family.
- Using a calendar as your daily checklist.
- Display data and other relevant information, like notes regarding a client you’re meeting for the first time.
- Using your calendar for inspiration by displaying daily quotes.
- Help you plan and track healthy habits, such as planning meals and tracking what you eat.
- Keeping work or life organized by summarizing your plans, like a weekly team or family planner.
- Assist you in easily scheduling events, appointments, and reminders.
Choose the format that best suits your processes and team.
After you’ve thought about which kind of template you need, it’s time to pick the best format that best fits your needs. For example, if you want to create a weekly planner for your family you can choose to print out a simple family planner template and place it on your fridge or use an app like Cozi.
If you want to create a content calendar — you could use Excel, Google Sheets, or apps like CoSchedule so that there are different tabs for the various types of content you’re producing. For adding meetings or appointments to your calendar, you would use a tool like Calendar.
Don’t forget to find a format that can be accessed by both a desktop and mobile device. This way you and whoever you’re sharing your calendar with can view or edit the calendar whenever and wherever they like regardless of the device they’re using.
Ultimately, you need to take into consideration the format that will best work for your team, your processes, purpose, and your overall goals.
It wouldn’t hurt to try out a couple of different formats to see which one works best for you.
Create a new calendar.
The exact process will vary depending on which format you’ve chosen for your calendar template. For instance, if you’re using Google Calendar, you’ll simply click, My calendars — click the down arrow — and select the “Create new calendar” option to get started. If you’re using MS Office, you’ll head to to File — New, Built-in — Calendars — and then click the style of calendar that you want to use.
Add important dates and data to your calendar.
As you create your calendar template, you’ll want to start inserting important details, dates, and deadlines. For example, you could schedule <a target="_blank" href="https://www.calendar.com/blog/calendar-for-greater-productivity/" …read more
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